Restaurant-specific scheduling that includes reservations, online ordering, and 24/7 AI customer service in the same plan.
When I Work is a horizontal scheduling tool that works across many industries. Aedan Rose is built specifically for restaurants — scheduling is one of six things it does, alongside reservations, ordering, AI customer service, analytics, and menu intelligence.
A side-by-side view of what each platform offers. We list both wins and tradeoffs honestly.
| Feature | When I Work | Aedan Rose |
|---|---|---|
| Starting Price | Free for up to 75 users (Essentials), but limited features | $0/mo (Free forever) |
| Restaurant-specific Shifts | Generic shifts | Regular, OT, Holiday, On-Call, Overnight |
| Shift Trades | Yes | Swap, Cover, Open |
| Team Chat | Yes | Yes — built in |
| Reservations | No | Full AI reservations |
| Online Ordering | No | Yes — AI-powered |
| AI Customer Chatbot | No | Six AI agents |
| Menu Intelligence | No | AI menu parsing |
| Multi-language | Limited | 100+ languages |
| Per-User Pricing | Yes (scales with team) | Flat plan up to 25 |
When I Work is a capable platform in its lane. For employee scheduling platform that needs to coexist with the rest of restaurant operations, Aedan Rose is built around the whole job.
When I Work is industry-agnostic. Aedan Rose was designed around FOH/BOH realities — server, hostess, manager, owner, admin, employee roles with restaurant-specific shift types.
When I Work covers scheduling. You still need OpenTable, Toast, a chatbot, and analytics. Aedan Rose handles all of that under one login.
When I Work charges per user as you grow. Aedan Rose is a flat plan — same price whether you have 5 or 25 staff.
When I Work helps you schedule the team. Aedan Rose schedules the team AND handles every guest reservation, order, and question — 24/7.
No marketing handwave: When I Work has real strengths. If your priorities map to these, weigh them carefully.
Cross-industry breadth: When I Work supports retail, healthcare, fitness, and many other verticals. If your business spans multiple industries (e.g., restaurant + retail concept), the cross-industry consistency matters.
Mature mobile app at scale: When I Work has been iterating on their mobile app for over a decade with millions of users — there are workflow nuances and edge cases they've smoothed out over many release cycles. Aedan Rose's mobile apps for iOS and Android cover the same core staff workflows (schedules, swaps, time-off, chat) but are newer.
Mature time-clock and timesheet features: Their time-tracking, GPS clock-in, and timesheet approval workflows are deep — useful for distributed or multi-site operations.
Wide payroll integrations: ADP, Gusto, QuickBooks, Square Payroll, and others. If your payroll already runs through one of these, the integration is plug-and-play.