Aedan Rose vs When I Work
Restaurant-specific scheduling that lives in the same platform as reservations, online ordering, CRM, and an agentic AI Copilot — at a flat price, not per user.
Key Differences at a Glance
When I Work is a horizontal scheduling tool used across many industries. Aedan Rose is built specifically for restaurants — scheduling sits alongside reservations, ordering, AI customer service, analytics, and menu intelligence in one platform.
Industry Focus
Scope
Pricing
When I Work vs Aedan Rose: Feature Comparison
A side-by-side view of what each platform offers. We list both wins and tradeoffs honestly — When I Work is a strong scheduling tool, so we don't pretend it lacks scheduling depth it clearly has.
| Feature | When I Work | Aedan Rose |
|---|---|---|
| Starting Price | Free tier available; paid plans priced per user | Free plan, then $79/mo (30-day free trial) |
| Employee Scheduling | Yes — mature, cross-industry | Yes — from the Online Ordering plan ($79/mo) |
| Restaurant-specific Shift Types | Generic shifts | Regular, OT, Holiday, On-Call, Overnight |
| Shift Trades & Swaps | Yes | Swap, Cover, Open (paid plans) |
| Team Chat | Yes | Built in (paid plans) |
| Time Clock | Yes — with GPS clock-in | Geofenced timeclock (Full House+) |
| Reservations & Floor Plan | No | Reservations + drag-and-drop floor plan |
| Online Ordering | No | Embeddable widget + standalone order page |
| Guest-facing AI | No | Multi-agent AI in 100+ languages, 24/7 |
| Loyalty, CRM & Branded Email | No | Built in (all paid plans) |
| Agentic AI Copilot for operators | No | Aedan Rose Copilot (Manager plan) |
| Pricing Model | Per user — scales with team size | Flat, per-location — unlimited team members |
See What Scheduling Sits Next To
In Aedan Rose, the roster you build shares one login and one database with the reservations, orders, and analytics that run the rest of the floor.
Restaurant-specific scheduling, built in
Drag-and-drop weekly schedules with five shift types (Regular, OT, Holiday, On-Call, Overnight), three trade types (Swap, Cover, Open), and role permissions for owner, admin, manager, server, hostess, and employee.
- Automated 24-hour shift reminders
- Conflict detection for double-bookings, time-off, and role mismatches
- Scheduling from the Online Ordering plan ($79/mo); floor plan on Full House ($299/mo) and up
Reservations & ordering When I Work doesn't do
Take reservations, VIP section bookings with live Stripe deposits, and online orders — through an embeddable widget and a standalone order page — from the same system your team clocks into.
- Reservations, floor plan, and VIP section bookings
- Online ordering with Stripe payments
- Guest-facing multi-agent AI in 100+ languages, 24/7
An agentic AI Copilot for the operator
On the Manager plan ($949/mo), the Aedan Rose Copilot reads your live data and proposes then executes actions with your approval — it can build a schedule, message staff, edit the menu, and manage your CRM.
- Reads analytics and drafts the week's schedule for you to approve
- Takes real actions across scheduling, menu, and CRM — with a review step
- Model usage included with the plan
Why Restaurants Choose Aedan Rose Over When I Work
When I Work is a capable platform in its lane. For a schedule that needs to coexist with the rest of restaurant operations, Aedan Rose is built around the whole job.
Built for Restaurants
When I Work is industry-agnostic. Aedan Rose was designed around FOH/BOH realities — server, hostess, manager, owner, admin, employee roles with restaurant-specific shift types, plus team chat, tasks, time-off/PTO, and shift trades from the Online Ordering plan up.
One Platform, Not Five
When I Work covers scheduling. You still need a reservation tool, online ordering, a chatbot, email marketing, and analytics. Aedan Rose handles all of that — including loyalty, CRM, and branded email on every paid plan — under one login.
No Per-User Fees
When I Work charges per user as you grow. Aedan Rose is a flat, per-location plan with unlimited team members — the same price whether you have 5 or 50 staff.
AI for Customers, Too
When I Work helps you schedule the team. Aedan Rose schedules the team AND handles every guest reservation, order, and question — 24/7 — with an agentic Copilot for you on the Manager plan.
One Platform, Not a Stack of Subscriptions
Where When I Work solves one slice, Aedan Rose ties the whole front-of-house together — reservations, ordering, customer service, marketing, loyalty, and analytics share one database and one bill. Every capability below is built in; plans are noted so nothing is oversold.
Multi-Agent AI (not a chatbot)
Specialized AI agents handle reservations, ordering, menu questions, and FAQs in 100+ languages, 24/7 — and actually complete the action, not just route it.
VIP Sections + Live Deposits
Sell VIP sections, private rooms, and bottle service with live Stripe deposits taken right in the booking flow — connect your own Stripe and keep your processing rate. (All plans.)
Loyalty & Rewards
Built-in diner loyalty and rewards that recognize returning guests across reservations, orders, and chat. (All paid plans.)
Customer CRM
A guest database shared with reservations, orders, and AI chat — every diner profile is always current. (All paid plans; guest-intelligence insights included.)
Branded Diner Email
Send branded, restaurant-specific email campaigns from the same database that powers your bookings — no separate list-syncing tool. (All paid plans.)
Inventory & Money Dashboard
Core and advanced inventory — recipes, imports, insights — plus the Money Dashboard and a geofenced timeclock, on the Full House plan and up.
Win-Back & Retention
A win-back workspace to view guest history and send re-engagement campaigns — plus the hands-off automatic follow-up engine — on every paid plan.
Analytics That Scale With You
Revenue analytics from Online Ordering ($79); customer-behavior, real-time monitoring, and engagement analytics on Full House; peak-time patterns and top-performance insights on Manager.
Team Operations Built In
Scheduling, team chat, tasks, time-off/PTO, and shift trades from the Online Ordering plan ($79/mo); the floor plan on Full House ($299/mo) and up — plus free iOS and Android team apps.
What When I Work Does Well
No marketing handwave: When I Work has real strengths. If your priorities map to these, weigh them carefully.
Cross-industry breadth: When I Work supports retail, healthcare, fitness, and many other verticals. If your business spans multiple industries (e.g., restaurant + retail concept), the cross-industry consistency matters.
Polished mobile app: When I Work has invested heavily in their mobile app — shift visibility, time-off requests, swap workflows are well-tested with millions of users.
Mature time-clock and timesheet features: Their time-tracking, GPS clock-in, and timesheet approval workflows are deep — useful for distributed or multi-site operations.
Wide payroll integrations: ADP, Gusto, QuickBooks, Square Payroll, and others. If your payroll already runs through one of these, the integration is plug-and-play.
What Switching Saves
When I Work bills per user, so the scheduling bill grows with every hire — check their current published rates and multiply by your own roster. Aedan Rose Full House is a flat $299/mo with a geofenced time clock and unlimited team members, plus reservations, ordering, AI customer service, and analytics. Your price stays put as the roster grows.
How When I Work bills: per user, so the scheduling bill scales with headcount — check their current published rates and multiply by your own team size.
Aedan Rose Full House at $299/mo: flat, per-location rate with scheduling and geofenced time clock included — the price doesn't move as you hire. Just need the roster? Scheduling is included from the Online Ordering plan ($79/mo). See full pricing.
Switching from When I Work Is Simple
No lock-in, no long onboarding. Start free, build your first week, and go live when you're ready.
Start free, keep When I Work running
Create your Aedan Rose account with no credit card and no contract. Nothing changes on your current tool until you're ready.
Rebuild your recurring week
Export your existing schedule as CSV for reference and build your recurring week with drag-and-drop shift types and roles. Most operators do this in one sitting.
Invite the team and go live
Staff join through free iOS and Android apps to view shifts, request swaps, and chat — while reservations, ordering, and analytics come online in the same login.