Restaurant-specific scheduling that includes reservations, online ordering, and 24/7 AI customer service in the same plan.
When I Work is a horizontal scheduling tool that works across many industries. Aedan Rose is built specifically for restaurants — scheduling is one of six things it does, alongside reservations, ordering, AI customer service, analytics, and menu intelligence.
A side-by-side view of what each platform offers. We list both wins and tradeoffs honestly.
| Feature | When I Work | Aedan Rose |
|---|---|---|
| Starting Price | Free for up to 75 users (Essentials), but limited features | $0/mo (Free forever) |
| Restaurant-specific Shifts | Generic shifts | Regular, OT, Holiday, On-Call, Overnight |
| Shift Trades | Yes | Swap, Cover, Open |
| Team Chat | Yes | Yes — built in |
| Reservations | No | Full AI reservations |
| Online Ordering | No | Yes — AI-powered |
| AI Customer Chatbot | No | Six AI agents |
| Menu Intelligence | No | AI menu parsing |
| Multi-language | Limited | 100+ languages |
| Per-User Pricing | Yes (scales with team) | Flat plan up to 25 |
When I Work is a capable platform in its lane. For employee scheduling platform that needs to coexist with the rest of restaurant operations, Aedan Rose is built around the whole job.
When I Work is industry-agnostic. Aedan Rose was designed around FOH/BOH realities — server, hostess, manager, owner, admin, employee roles with restaurant-specific shift types.
When I Work covers scheduling. You still need OpenTable, Toast, a chatbot, and analytics. Aedan Rose handles all of that under one login.
When I Work charges per user as you grow. Aedan Rose is a flat plan — same price whether you have 5 or 25 staff.
When I Work helps you schedule the team. Aedan Rose schedules the team AND handles every guest reservation, order, and question — 24/7.
No marketing handwave: When I Work has real strengths. If your priorities map to these, weigh them carefully.
Cross-industry breadth: When I Work supports retail, healthcare, fitness, and many other verticals. If your business spans multiple industries (e.g., restaurant + retail concept), the cross-industry consistency matters.
Polished mobile app: When I Work has invested heavily in their mobile app — shift visibility, time-off requests, swap workflows are well-tested with millions of users.
Mature time-clock and timesheet features: Their time-tracking, GPS clock-in, and timesheet approval workflows are deep — useful for distributed or multi-site operations.
Wide payroll integrations: ADP, Gusto, QuickBooks, Square Payroll, and others. If your payroll already runs through one of these, the integration is plug-and-play.